Event Rent: UK-Based Event Supplies Hire Business powered by YoRent

Event Rent is a UK-based event production hire company offering high-grade and reliable event supplies and AV solutions. To create memorable events, be it corporate events, weddings, music festivals, or other types of private parties, Event Rent offers an extensive range of products including stunning audio-video equipment, elegant furniture, robust staging, and themed party supplies.

Event Rent’s transparent pricing and 24/7 online operations ensure effortless service and help event planners and concierges fulfill all equipment procurement needs. Furthermore, Event Rent also provides pick-up and drop-off options to ensure fast and timely order fulfillment. Let us revisit the journey of Event Rent and see how it launched a powerful event rental platform with the help of Yo!Rent rental software.

About Event Rent

Key Requirements

• Accept 24/7 Online Bookings: Event Rent wanted a solution that could accept online orders and keep the business operational 24/7 hours.
• Multi-Vendor Support: The client’s business model also included multi-vendor operations. Thus, the platform needed functionality to onboard other event equipment rental companies and let them rent out their products. 
• Support for Diverse Catalog: As said above, Event Rent has a vast product catalog. To manage such a diverse catalog, the client required a comprehensive product cataloging system.
• Modules to Offer Competitive Pricing: The client needed multiple pricing modules to offer competitive rates and pricing.
• User-Friendly Interface: Intuitive and easy-to-explore designs were one of the key requirements of the client.
• Returns Management: Tracking product returns is essential for every business. Event Rent wanted a system that could automate tracking returns.
• Ensuring Product Safety: Rental businesses generate revenue by renting out the same product again and again. However, when products get damaged before reaching their break-even value, these businesses have to incur losses. Thus, the client also required a damage control system. 

How YoRent Helped?

For Event Rent’s business requirements, YoRent was a turnkey framework encompassing all rental use cases of event-supplies businesses. It gave Event Rent a strong technological base for all its online operations. Furthermore, with automation in all key processes, such as booking, inventory, returns, tracking, and payments, Event Rent was able to optimize its overall operational costs. 

• Advanced Booking Calendar: With Yo!Rent’s booking calendar, Event Rent was able to display product availability and accept 24/7 bookings. The calendar also prevented double bookings. 
• Comprehensive Product Catalog: Yo!Rent had an in-built catalog management system that helped Event Rent in managing its diverse range of products.
• Comprehensive Vendor Management Features: To provide multi-vendor support, Yo!Rent provided a plethora of vendor management features to Event Rent, including a custom registration form, maximum registration attempts, commission management, earnings withdrawal settings, a messaging system, and more.
• Request for Quote (RFQ): To target big-ticket clients, the solution had an in-built RFQ module with which Event Rent could give custom price quotes and do negotiations on the system itself.
• Rent plus Sell: Along with the rental capabilities, Yo!Rent provided the client with a sales functionality.
• Overdue Returns Tracking: Tracking returns is difficult. Yo!Rent helps client track overdue returns in real-time and send return reminders.
• Rental Agreement Management: To encourage safe usage of rental supplies, Yo!Rent has an agreement management module with an eSign system.
• Rental Security Management: Event Rent can now collect rental security deposits during checkout and use them to reimburse any damages.
• Product Comparison: To help customers make data-driven decisions, we provided the client with product comparison features that can create automatic comparison tables for up to four products.
• Map View Filter: To ensure a smooth browsing experience, we added the map view filter that uses GPS to display nearby equipment for rent.
• List View and Grid View: To ensure user-friendly browsing across all screens, we provided the client with List View and Grid View search results.
• Custom Filtering & Sorting Options: Finding the right equipment is difficult. To refine search results, we added custom filtering options including product type, selling price, and brand. Customers can also sort the listings by popularity, price, reviews, and more.
• Local Currency Support: The client also got site-wide local currency support to display and charge rental fees in native currency.

Via the custom development route or with SaaS applications that come with never-ending monthly recurring costs, the economic feasibility of the solution would have decreased substantially. However, YoRent reduced the Time-to-Market for Event Rent and brought long-term cost-effectiveness with a one-time payment. Thus, offering the benefits of both custom development and SaaS software.

Impact

With a full-fledged online event equipment hire marketplace, Event Rent now caters to wider audiences and has established a strong business presence. It has automated bookings and is offering all types of event supplies across the UK. Event Rent is streamlining event planning and management and helping people make unforgettable events. Its high-quality equipment and best-in-class service have also helped Event Rent make a quick name for itself.